Event Photography Scheduling – Avoid the Last Minute!

As we’re in mid-January, I’m starting to chat with folks about the usual spring rush of events in the coming months. Savvy event planners will figure out event photography scheduling sooner rather than later, knowing that calendars start to fill. I always feel bad when I have to turn someone down on an event inquiry because I’m not available on that date.

Before PIE Demo Day 2014 - Gerding Theater at the Armory Lobby

Whether we’re talking a conference, trade show, nonprofit fundraiser, company party, or other event, there’s always quite a bit happening in the spring months, so if you have something coming up, drop me a note and let’s get you on my calendar.

Event Photography Scheduling

Sure, having attendee photos from their iPhones is a great addition to your event, and if you let attendees be your photographers you’ll get some good photos. But if “some good photos” isn’t good enough, and you want to ensure you have all the photos that you want of your speakers, your crowd, and your program, bring in a professional event photographer. One with expertise in photography, experience with events, experience delivering images, and with things like backup gear and insurance and all those things that don’t matter… until they really matter in a big way.

Let’s get your event booked today. You’ll have one more item off your checklist, and you’ll have the confidence that you end up with images from an experienced pro.

Punch Bowl Social Event Photography

Portland and Beaverton Event Photography – Comcast Cares 2016

As I catch up on my photography blogging, I wanted to share some images of some Portland event photography from 2016 for a repeat client. I again photographed Comcast Cares Day, a corporate day of service where thousands of Comcast employees take part in various community service events in their areas.

Portland Event Photography

Portland Event Photographer

This year allowed me to make location photography in Portland and Beaverton as employees performed a variety of tasks around a school in a low-income neighborhood, created quilts for those in need, and planted numerous trees in a greenspace near a creek.

Portland Nonprofit Event Speaker

Portland Event Photography

As I make the corporate event photographs, I’m working with a bit of guidance from my client as to the highlights they want captured in the images, as well as the messaging they want to convey. After I’m briefed, I take a more photojournalistic approach as I explore the job sites, preferring to make candid images as folks work instead of posed, static photographs.

Beaverton Event Photography

Beaverton Corporate Event - Comcast Cares Day

With an event of this magnitude (they perform work at a lot of sites in the area – I generally am assigned to cover three of them) they have volunteer employees take photos as well throughout the day. But they also hire pro photographers, such as myself, to handle the flagship sites and to ensure that they get the most important images.

Sure, cameras have gotten better and you can probably have someone volunteer to take photos, and they’ll get some good shots. But if you want all the shots, and you want the most important shots, reliably, you’ll hire a pro photographer who will have the knowledge, experience, and equipment to deliver the results.

Native American Pow Wow Photography

In conjunction with the NIEA conference I photographed in Portland, there was a Native American Pow Wow held where both local and visiting native people were able to dance, sing, drum, and tell stories together in a pow wow setting. I wasn’t 100% sure what to expect for my first pow wow photography venture, but I wasn’t disappointed.

Native American Pow Wow Photography - Portland, Oregon

Native American Pow Wow Photography - Portland, Oregon

Native American Pow Wow Photography - Portland, Oregon

I’ve been to a few pow wows in the past; this was my first experience doing pow wow photography and it was interesting to move around and capture different angles as the dancers moved into and around the venue.

Native American Pow Wow Photography - Portland, Oregon

Native American Pow Wow Photography - Portland, Oregon

Native American Pow Wow Photography - Portland, Oregon

Native American Pow Wow Photography - Portland, Oregon

The focus of the pow wow, and the focus of my photographs was on the dancers, and specifically on the colorful regalia worn by the native dancers. The dancers spanned several generations; from young children to elders all seemed to be having a good time. I’m thankful that my client invited me to photograph this event and I hope to do more of this sort of work again.

Native American Pow Wow Photography - Portland, Oregon

Native American Pow Wow Photography - Portland, Oregon

Native American Pow Wow Photography - Portland, Oregon

Event Photography: What Happens After Your Event?

While the most important thing when you hire me for event photography in Portland or Vancouver is that I capture great images of your event, I also value providing a smooth overall experience for my clients – before, during, and after the event.

Whether it’s a conference, trade show, company party, meeting, or other event that I’ve photographed, here’s what happens after the photography so that you end up with a smooth post-event experience. There are two basic scenarios (and of course, I can always customize things for you):

Rapid Image Delivery for Social Media

Increasingly, event producers want event photographs as soon as possible… often during the event or that evening. I can do this and it’s quite within my normal range of services. If you need photos during your event, depending on timing I can either hand images off directly to your media or marketing team, or my assistant can take care of preparing and sharing images on your behalf. I’m set up for mobile photo editing and delivery as needed.

Portland event photography - Gerding Theater at the Armory Lobby

In other cases folks want images relatively quickly, say, before things kick off the next monrning. In this case I’ll do a review of images in the evening, prepare a selection based on how many you need, and get those headed your way electronically overnight.

Standard Image Delivery for Most Events

Beyond the immediate needs, for most events we look at a standard image delivery option that will provide your event photos such that they are ready for your future marketing needs, newsletters, or other post-event activities.

I will typically provide your high-resolution image files, edited, via an electronic download from my website within 7–14 days (timeframe will depend on how many finished images are involved, along with what’s been agreed upon in our contract).

While I find that most of my clients prefer electronic image delivery, if you require images on a CD or DVD that can be arranged and that disc will ship in the same timeframe.

If you’d like to distribute prints after your event, I can make that easy by having them professionally printed and shipped directly to you from my lab. This isn’t common for most events, but I’ve done it a few times. Most recently, a client wanted several dozen prints of the group photo of their organization’s new board leadership. As I was already editing and preparing this image as part of their event package, it was simple for me to have my lab print and ship these images.

Of course, anything can be customized as we prepare for your event, but having a general idea of how I usually work and deliver files after the event can help ensure that we are all on the same page. As your event wraps up, you’ll be ready to enjoy some downtime, and you’ll know that a bunch of great images will be headed your way shortly.

Ready to chat about your upcoming event? Contact me and let’s make it happen.

Kung Pao Chickens at the OpenStack Party