An Event Photography Analogy: Is Your Event a Potluck?

I was recently chatting with someone about the issue of how to know when it makes sense to hire a professional event photographer (such as myself) versus when it’s okay to do it yourself, let your attendees take pictures, have a volunteer photographer, or otherwise make an informal plan that should be “good enough.”

I made an analogy to a potluck.

When you’re having an event and there’s going to be a meal, you have options. One option is to hire a professional caterer, who can provide a variety of consistent food options, accommodate dietary restrictions, and ensure that you don’t really have to worry about the food because in exchange for paying the caterer for their professional services, they take care of everything.

Another option is that you have a potluck, where attendees bring food to share. If you’re lucky, you can organize a registration system where folks can indicate what they’ll bring, and most of them will probably adhere to what they said. You might end up with more of one thing than you need, or a lack of something important… you can worry about this and take care of the gaps on your own, of course. It won’t cost you much money, because each guest will be expected to contribute, and most will… you’ll probably get some good food, but let’s be honest… a lot of the potluck food is going to fairly mediocre, and some is going to be downright bad.

Professional Event Photography

It’s a lot the same with photography. When you hire me to shoot an event, I’ll gather some information from you and then you won’t have to worry about the photography. I’ll sweat the details and you’ll end up with consistent, good images.

Or… you can go the DIY route and find someone to do it non-professionally. They’ll probably get some good images. They’ll probably also give you a bunch of mediocre images, and some are going to be downright bad.

Either option can be the right answer depending on the event. Which is your crowd?

Simple Business Portrait in Portland: Matthew

Actors need actor headshots. Models need modeling headshots. And small business owners need a simple business headshot that they can use to put a face on their business. A professional business portrait can be used for your website, social media, and is handy if you’re going to be speaking or appearing at an event.

Simple Business Portrait in Portland

Sure, you can turn it into an order, but a simple business portrait should be just that… simple. An easy experience with the photographer that results in a nice portrait or business headshot that can be used for any number of professional purposes.

This photo is of Matthew. This business portrait in Portland is a good example of the sort of thing that should be painless for all involved. I brought my mobile studio to his location, set up, made several pictures, and was gone in about an hour. It’s an easy experience for my clients; they don’t need to interrupt their workday with travel to a studio.

Find out more about my headshot and business portrait services; let’s get you a current photo!

Event Photography Scheduling – Avoid the Last Minute!

As we’re in mid-January, I’m starting to chat with folks about the usual spring rush of events in the coming months. Savvy event planners will figure out event photography scheduling sooner rather than later, knowing that calendars start to fill. I always feel bad when I have to turn someone down on an event inquiry because I’m not available on that date.

Before PIE Demo Day 2014 - Gerding Theater at the Armory Lobby

Whether we’re talking a conference, trade show, nonprofit fundraiser, company party, or other event, there’s always quite a bit happening in the spring months, so if you have something coming up, drop me a note and let’s get you on my calendar.

Event Photography Scheduling

Sure, having attendee photos from their iPhones is a great addition to your event, and if you let attendees be your photographers you’ll get some good photos. But if “some good photos” isn’t good enough, and you want to ensure you have all the photos that you want of your speakers, your crowd, and your program, bring in a professional event photographer. One with expertise in photography, experience with events, experience delivering images, and with things like backup gear and insurance and all those things that don’t matter… until they really matter in a big way.

Let’s get your event booked today. You’ll have one more item off your checklist, and you’ll have the confidence that you end up with images from an experienced pro.

Punch Bowl Social Event Photography

Event Photography: What Happens After Your Event?

While the most important thing when you hire me for event photography in Portland or Vancouver is that I capture great images of your event, I also value providing a smooth overall experience for my clients – before, during, and after the event.

Whether it’s a conference, trade show, company party, meeting, or other event that I’ve photographed, here’s what happens after the photography so that you end up with a smooth post-event experience. There are two basic scenarios (and of course, I can always customize things for you):

Rapid Image Delivery for Social Media

Increasingly, event producers want event photographs as soon as possible… often during the event or that evening. I can do this and it’s quite within my normal range of services. If you need photos during your event, depending on timing I can either hand images off directly to your media or marketing team, or my assistant can take care of preparing and sharing images on your behalf. I’m set up for mobile photo editing and delivery as needed.

Portland event photography - Gerding Theater at the Armory Lobby

In other cases folks want images relatively quickly, say, before things kick off the next monrning. In this case I’ll do a review of images in the evening, prepare a selection based on how many you need, and get those headed your way electronically overnight.

Standard Image Delivery for Most Events

Beyond the immediate needs, for most events we look at a standard image delivery option that will provide your event photos such that they are ready for your future marketing needs, newsletters, or other post-event activities.

I will typically provide your high-resolution image files, edited, via an electronic download from my website within 7–14 days (timeframe will depend on how many finished images are involved, along with what’s been agreed upon in our contract).

While I find that most of my clients prefer electronic image delivery, if you require images on a CD or DVD that can be arranged and that disc will ship in the same timeframe.

If you’d like to distribute prints after your event, I can make that easy by having them professionally printed and shipped directly to you from my lab. This isn’t common for most events, but I’ve done it a few times. Most recently, a client wanted several dozen prints of the group photo of their organization’s new board leadership. As I was already editing and preparing this image as part of their event package, it was simple for me to have my lab print and ship these images.

Of course, anything can be customized as we prepare for your event, but having a general idea of how I usually work and deliver files after the event can help ensure that we are all on the same page. As your event wraps up, you’ll be ready to enjoy some downtime, and you’ll know that a bunch of great images will be headed your way shortly.

Ready to chat about your upcoming event? Contact me and let’s make it happen.

Kung Pao Chickens at the OpenStack Party

Your Company Photos Can Have Personality

Sure, we’ve all seen static, traditional business portraits or company photos. Heck, I’ve made a bunch of them when that’s the look the client wants.

But your business headshot, or your company group photo, doesn’t have to be dull or traditional. We can take an outdoor portrait in Portland and give it some personality based on the pose and attitude of the subject:

Outdoor Portrait in Portland

Sure, we could do a picture of your team standing against a blank wall. If you’re a traditional bank, that’s probably appropriate. But if your organization is one where we can display a bit more personality, we could make a Portland company photo up on your rooftop and let folks have some fun.

Portland Company Photos

Get in touch if it’s time for a fresh image for your company.